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Running a small business today means staying competitive, but are you sure you know which AI tools your team is using?

"Shadow AI" happens when staff secretly use AI chatbots or productivity tools without IT approval.

Why Shadow AI Is a Real Issue

Employees sometimes use free chatbots or AI writing tools to save time. Without company oversight, confidential info might get fed into public systems. This exposes businesses to risks, even if the intentions are good.

The Dangers

• Losing customer trust
• Compliance issues or legal headaches
• Unintentional leaks of sensitive business data
• Tools that sell or misuse your information


How to Spot Shadow AI in Your Business

• Look for apps or browser extensions your team uses that aren't company-approved
• Audit cloud service signups or logins with work emails
• Ask staff what AI tools they use for shortcuts
• Review your digital workflows for "unknown" productivity boosts


How to Fix It

1. Talk to your team. Explain why controlling AI tool usage matters.
2. Set clear rules about which tools are allowed at work.
3. Train everyone. And we mean, everyone. From reception, all the way to C-Level management. Show the risks of using "random" AI services.
4. Provide approved, secure AI solutions for business tasks.
5. Monitor tech use, and keep company policies updated.

Why Managed AI Solutions Beat Free Tools

A trusted, secure AI platform lets you boost productivity without risking private info. You stay compliant, in control, and confident your data won't "leak" outside the business. No need to guess what's safe. Your provider keeps everything up to date.

Ready to Bring AI Out of the Shadows?

Don't let hidden tools put your business at risk. Codigo AI offers managed, compliant AI solutions that help you work smarter and keep data safe. Want help?